 | Question | |
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 | Addenda |
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| What is the last day addenda can be issued prior to let? | |
| Advertisements |
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| On a 2 Step Design Build contract can a prime consultant be a subconsultant on another team? | |
| Attachment |
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| What is the time-frame for submission of my Attachment A? | |
| Bid Package |
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| How to get to bid package after bids are opened? | |
| Where can I find the Reading Order for a letting? | |
| Bid Results |
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| How will I know if I'm awarded the project? | |
| Where can I locate the bid results for projects over two weeks past let? | |
| Bid Tabs |
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| How can I locate bid tabs from a project let and awarded a year prior? | |
| Bonds |
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| Do I need a bid bond with my bid? | |
| How do I submit my insurance information? | |
| How do I submit my performance and payment bonds? | |
| What is the time-frame for submission of my performance and payment bonds, and insurance? | |
| Business Partner Registration |
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| How do I view Design Policy and Strike-Off Letters. | |
| Consultant Inspection |
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| Are design contracts under this same level of scrutiny? What is their process for... | |
| Can a higher pay grade be substituted for a lower pay grade without prejudice? (TCM-1 for a TCIS-2) | |
| Can an inspector be approved for assignment to multiple agreements at the same time? We understand... | |
| Can consultants simply summarize historic experience on the resume template for old projects if... | |
| Can or should there be a standard letter requesting relief? | |
| Can PennDOT Districts and associated IIC be strongly encouraged to use TA's? | |
| Can relief be granted for the entire agreement or does it have to be for each individual when the... | |
| Can resumes only indicate a break in service longer than a month? | |
| Can we submit rate approvals for an entire agreement, rather than by part or by work order? | |
| Can "TA" classification be added to advertisements? | |
| Can "TA" classification be staffed on a project regardless of classification being in the | |
| Do Municipal Projects fall under “Process Control”? | |
| Do substitutions apply to the alternates listed in an SOI? | |
| Do the experience and certification substitutions that are associated with P.E. License, CE... | |
| Does a consultant attain any relief on substitutes when the Dept. hires a consultant employee... | |
| Does a consultant have to constantly submit new resumes when a cert changes or can the consultant... | |
| Does a Letter of Interest not selected come under Process Control? | |
| Does a substitute for a substitute have to meet the requirements of the original or substitute? | |
| Does PennDOT recognize NICET Engineering Technologist Certification to cover NICET level 2, 3, or | |
| Does Process control apply to TAs? | |
| Does the subconsultant’s wage rate request go through the prime in ECMS II workflow? | |
| How are issues of Districts doing things differently to be addressed? | |
| How are prime consultants to know if a subconsultant is suspended or under sanctions? | |
| How is an inspector’s wage rate determined within the wage range? | |
| How long does PENNDOT have to approve a wage rate? | |
| If a consultant has to provide an inspector for a short-term assignment (to cover for an inspector... | |
| If a consultant is unable to provide a “substitute” inspector (equal or exceed qualifications of... | |
| If all personnel in SOI are utilized on the project and PennDOT requests additional staffing, what... | |
| If an inspector is requested long after the start of the project, does that inspector have to equal... | |
| If the Dept. elects to lay-off inspectors, what is the obligation of a consultant in supplying... | |
| If the Dept. tells a consultant that no staff is required or none of that title will be used and... | |
| Is it necessary to denote if the employee has a relative(s) who work for PennDOT? | |
| Most statements in the ECMS-FAQ's or the Process Control language itself refer the NTP date or some... | |
| Must we list past employers on the resume, or is PennDOT looking for the District on a PennDOT... | |
| Must we use the word "continuous" on projects where no breaks greater than two weeks occurred over... | |
| Some Districts are not including specific start dates for 2008 projects. How should we handle those... | |
| What are the criteria for providing substitute inspectors? | |
| What happens when an inspector's certification(s) expire during a project. | |
| What is included in Process Control for Construction Inspection? | |
| What is PennDOT to do in case of deficient or substandard submissions on the part of a sub... | |
| What is the definition of “relief” on page 3 of 4, 2a – second paragraph of Proposed Process... | |
| What is the obligation of a prime in reviewing the resumes and certifications of a sub? | |
| When submitting for the annual hourly rate increases, for example, on July 1, 2008, do we have to... | |
| Who determines which people to put on job (select these 4 out of 8) | |
| Who is allowed to execute a wage rate letter? | |
| Why is the prime consultant responsible if a subconsultant’s certification runs out during a... | |
| Will consultants still be subject to refunding money to the Department? | |
| With regards to substituting using equal or higher pay grade, must it be within the same pay grade... | |
| With the certification expiration date extension letter dated 12/21/07, what date should be listed... | |
| Consultant Qualifications |
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| General Information - On the Equipment Listing section of the General Information form for the... | |
| If we hire an individual after the Qualification Package is submitted, can and should the... | |
| Quality Control Plan- is there a page limitation and can we submit it in PDF file format? | |
| Quality Control Plan- What should be covered in the Quality Control Plan? | |
| Consultant Qualifications Package |
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| General Information - In personnel by discipline, can we add more disciplines? | |
| General Information - Is the personnel by discipline for the parent company (if this is the company... | |
| General Information - Is there a page limit for the additional information section of the General... | |
| General Information - Is there a page limit for the General Information section? | |
| General Information - It asks for the business address. Is this the business address of the parent... | |
| General Information - It asks, "Are you incorporated in Pennsylvania, and if so, what is the... | |
| General Information - On the Equipment Listing section of the General Information form for the... | |
| General Information - Page 2 of 3, what is being requested by the "Office Number"? | |
| General Information - Page 2; if you have two offices that work on PA projects, should we use the... | |
| General Information - The firm provides construction inspection, construction support services and... | |
| If the "firm" is a subconsultant, prime consultant; is the "client" PennDOT? | |
| If we have sent out 3 Consultant Qualifications Packages to each district, do we have to do it over... | |
| Incorporated in PA - We are in the process of completing our electronic qualifications package and... | |
| On page 3 of 3 can this template be expanded to an entire page or even multiple pages to list our... | |
| PennDOT Logo: When will the PennDOT logo be updated on the Consultant Qualifications Package? Can... | |
| Project Description and Resumes- Can we submit multiple files for project description and resumes? | |
| Project Experience - In the Project Experience section of the Consultant Qualifications Package,... | |
| Project Experience - Is the 5 pages 5 1-page descriptions? | |
| Project Experience - On the Consultant Qualification Package Project Experience, Is professional... | |
| Project Experience - Referring to the lines requesting "Entire Agreement$" and "Work for which firm... | |
| Resumes - I need more information on Resume Templates. How many pages can a resume be? ... | |
| Resumes - On the Primary Responsibilities section, is PennDOT looking for a title such as "Project... | |
| Contractor Prequalification |
| |
| How Are Past Performance Reports Processed? | |
| How do I Apply for Prequalification? | |
| How is the Contractor's Ability Factor Calculated? | |
| How often is the Contractor's Ability Factor Calculated? | |
| Design Build Bid Preparation |
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| Does a man-hour estimate need to be developed for the stipend? | |
| Does the Department care who prepares the Technical Approach? | |
| Does the Department still prepare a Scope-of Work in ECMS Wave 3 detailing the technical design to... | |
| Does the design-build team submit a Technical Proposal? | |
| How does meeting the design criteria impact a project? | |
| How will teams know if the design-build selection process review will be “Firm Neutral”? | |
| Is there a Question and Answer period between the Technical Approach due date and the bid proposal... | |
| Programming of funds for design-build projects versus design-bid-build, will there be a difference? | |
| The Agreement General Requirements limit the SOI length, is this length adequate for design-build... | |
| What if the Alternate Technical Concept discussion results in a new design exception? | |
| What part of the Technical Approach is made public? | |
| When can questions be submitted in ECMS Wave 4; SOI? | |
| Who can see ECMS questions? | |
| Will the non-responsive bids be posted (the bid amount)? | |
| Will there always be three short listed Design-Build Best Value teams? | |
| Will there be different DBE goals for design and construction portion of the project or an overall... | |
| Will Value Engineering be allowed during design-build projects? | |
| Design Build Bridge |
| |
| For a historical bridge will all coordination and mitigation be done prior to letting? | |
| Will the 100-year Bridge Life Initiatives be utilized for design-build? | |
| Design Build Environmental |
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| Is environmental clearance completed prior to letting? | |
| Obtaining JPA Permits can take a long time. Is there a consideration during scoping as to whether... | |
| Standards in affect at the time of the bid are changed by DEP after bid, what will be done? | |
| Design Build Inspection |
| |
| Extent of inspection, will that be spelled out in consultant inspection agreements? | |
| Will the selection of the consultant inspection firm for a design-build project be awarded soon... | |
| Design Build Preliminary Engineering |
| |
| Does a request letter to use Design-Build, Low Bid still need to be sent to Central Office? | |
| Is FHWA approval required for all design-build advertisements? | |
| Often there is not enough geotechnical data available for consultants to provide an accurate bid... | |
| What amount of conceptual MPT will be provided in Bid Package? | |
| Where does utility coordination come in the schedule? | |
| Will design exceptions be allowed as part of the design-build project? | |
| Will electronic drawings be made available to the short listed Adjusted Bid Design-Build teams from... | |
| Will the project schedule be provided by the Department prior to short listing? | |
| Will the typical section of the bridge be fixed? | |
| Design Build Project |
| |
| Does the Department anticipate mixing structurally deficient with non-structurally deficient... | |
| Is there an easier way to identify design-build projects in ECMS? | |
| Is there an ECMS checklist for letting design-build jobs? | |
| What will be the policy of grouping projects for Low Bid Design Build Projects? | |
| Design Build Project Execution |
| |
| How are progress payments made? | |
| How will payments be made to the contractor? | |
| Publication 408 requires a Field Office to be in place within a specified number of days from the... | |
| Will mobilization still be an item in the Bid Package? | |
| Design Build Review |
| |
| How can a design-build team do peer review? | |
| How do I purchase PENNDOT's Automated Tabulation (AutoTab) software? | |
| What is the Owner's Perspective review? | |
| What level of review is expected for the Peer Review (calculations or general review)? | |
| Will partial submittals of the entire design plans be allowed for 1-Step, Low Bid projects? | |
| Will the ability to use a Peer Reviewer be available as part of 1-Step, Low Bid projects? | |
| Will the DM-4 Criteria for reviews (District vs. C.O.) be used for design-build reviews (Owner’s... | |
| Design Build Right-of-Way |
| |
| Can consultants do right-of-way negotiations, or must negotiations be conducted by Department... | |
| In the case where a project is completed but there is litigation associated with the project's... | |
| Is the design-build team responsible for the cost of acquiring right-of-way? | |
| Publication 448, Innovative Bidding Toolkit, and Publication 378, Right-of-Way Manual, do not agree... | |
| What right-of-way activities are envisioned to be included in Design-Build Best Value project? | |
| What will be done after the project is let and it is determined that a property owner will not... | |
| Design Build Team |
| |
| Are there minimum requirements for a design consultant and peer review consultant? | |
| Can a prime (lead design) consultant be a peer review consultant for another team or sub consultant... | |
| Can Prime Consultant be the Peer Reviewer for a subconsultant’s work on a project? | |
| Can the Peer Reviewer be involved in Construction Inspection? | |
| Can the Peer Reviewer be responsible for reviewing one element of the project (such as MPT) and... | |
| How will a contractor know which consulting firms are precluded from participating in a... | |
| Is the preliminary engineering consultant allowed to submit on design-build team? | |
| On a 2 Step Design Build contract can a prime consultant be a subconsultant on another team? | |
| On a 2 Step Design Build contract can a prime contractor or consultant become a... | |
| Should the design-build team list all subconsultants as part of the statement of interest (SOI)... | |
| Employee Roster |
| |
| Can I mail in my Employee Roster? | |
| Employee Roster - Are the templates for Overhead Information and Employee Roster available to work... | |
| Once an employee has been submitted for approval, will the approval be retroactive to the... | |
| What is the turn around time for the approval process for employees rates? | |
| Why does the effective start need to be greater than today's date? | |
| General |
| |
| Are there hardware requirements for using ECMS? | |
| How big is the Technical Approach field? | |
| How is this form to be completed? | |
| How to deal with multiple versions of expedite when placing a bid package? | |
| Is there a size limitation on Technical Proposal attachments? | |
| Why does ECMS not let me process a change in the evenings? Why do I time out? | |
| General Problems/Troubleshooting |
| |
| How do I change my password in ECMS? | |
| What are the Help Desk Hours? | |
| What happens if I get a blank screen when I try to perform a certain function within ECMS? | |
| What is a security question? | |
| Help Desk |
| |
| What is the Service Desk number for ECMS questions? | |
| IDM Viewer |
| |
| Can anyone download the IDM viewer? | |
| What security level is required to download the IDM viewer? | |
| Where can I find the IDM viewer? | |
| List of Contractors |
| |
| Where do I find a list of contractors to use when bidding as a joint venture or to list... | |
| MBE and WBE |
| |
| How is this form to be completed? | |
| What is the time-frame for submission of my EO-16 and EO-32 forms? | |
| Miscellaneous |
| |
| I'm logged in as BP Administrator, why can I only see Advertisements, Legal Agreements and Planned... | |
| Price Proposal |
| |
| When does the Prime see the link to create their Price Proposal? | |
| Why doesn't the Prime see a link to create their Price Proposal? | |
| Why doesn't the Sub see a link to create their Price Proposal? | |
| Project Questions |
| |
| How do I ask technical questions on a project? | |
| How do I view questions and answers on a project? | |
| When is the cut off for asking technical questions on a project? | |
| Signature Authority |
| |
| What security levels are authorized to submit the bids for contractors? | |
| Who is authorized to sign contracts for contractors? | |
| Statements of Interest |
| |
| Is there a size limit for Statements of Interest? | |
| Is there a template available for Statements of Interest? If not, what are the criteria for a... | |
| Technical Proposal |
| |
| Can I view an example of a completed Technical Proposal? | |
| I need to edit my Technical Proposal after I've already Submitted it to the Department. Why don't... | |