DBE-MBE-WBE Item

Description

This screen is accessed from the DBE Participation for Federal Projects screen or MBE/WBE Commitment for State Projects screen (in EDIT mode) when the user clicks the Add Item button to associate a bid item with a subcontractor, service, or supplier or when the user clicks the item number hyperlink (to edit or view an item already associated with a minority business). The DBE Participation for Federal Projects or MBE/WBE Commitment for State Projects Item screen allows prime contractors to enter the details about the item associated with the minority business, including whether the item will be completed in whole or in part (partial). A free-form text field allows the prime contractor to enter a brief description of the work the minority business will perform or the services/supplies they will provide for partial items. Users in the appropriate user group associated with the apparent low bidder have access to this screen in create and update mode. Authorized PENNDOT users can access this screen in read mode. The screen allows users to navigate through the entire list of items by clicking the Prev(ious) or Next buttons. In create or edit mode, users can click the Add button on this screen to clear the data entry fields and allow the entry of a new item without having to return to the DBE Participation or MBE/WBE Commitment screen. This screen is part of the Contract Awards subsystem and provides part of the BEO Submission, Review, and Approval functionality. The security for this screen is the same as that of the DBE Participation for Federal Projects or the MBE/WBE Commitment for State Projects screen. See the appropriate Help document for the list of authorized users.

Fields

Field Name	State	Description
Project Header (short)	Display Only	The short project header provides identifying information about the project.
Contract Awards Header	Display Only	The Contract Awards header fields are described in the Help document “Tell Me About Contract Awards”.
Business Partner	Display Only	The name of the user for whom data is displayed. This field is populated from the MBE/WBE Commitment or DBE Participation screen and cannot be edited.
Item	Editable - Required	If the user is creating a new association between the bid item and the minority business, this field allows the user to select the item number from a filtered list which contains the bid items. The user must select an existing bid item by clicking the selection arrow to the right of the field. When the user clicks the selection arrow the Item Selection screen is displayed to allow the user to select the item they want to associate with the minority business.
Description	Display Only	This field displays the item description.
Unit of Measure	Display Only	This field displays the unit of measure for the item.
Quantity	Display Only	This field displays the quantity for the item.
Partial (checkbox)	Optional	This checkbox allows the user to indicate that the minority business will perform part of the work for the item. When the user selects this checkbox, the Partial Description field is required, and the user must enter a description of the work comprising the partial item.
Partial Description	Conditional	A brief description of the work item, service, or supplies. This field is required if the Partial checkbox is selected.

Actions

Action	Description
? (icon)	When the user clicks this icon, they are taken to the screen’s “Tell Me About” Help document, which provides a brief screen description, a definition of each field, and a definition of each ‘action’ (link, button, icon).
Up/Down Arrows (icon)	When the user clicks the up arrow at the top left corner of the display, they are taken to the top of the screen view. When the user clicks the down arrow at the top left corner of the display, they are taken to the bottom of the screen view. TIP: The function buttons such as BACK, EDIT, and SAVE are always located at the extreme bottom of the screen. Use the down arrow to quickly move to the buttons you need.
New (button)	When the user clicks this button, the currently displayed screen fields are cleared and the screen is re-displayed in 'create' mode, allowing the user to select another item for inclusion on the form.
Item (selection arrow)	When the user clicks this button, a selection window is displayed, which allows the user to select a bid item to associate with the DBE service or supplier.
Go (button)	When the user clicks this button, the destination screen they selected from the Go Links drop-down field is displayed. The Go links fields are displayed or hidden based on the user group. For example, the contractor list does not include the Contract Awards entry, and the PENNDOT list does not include the Contractor Project entry.
Back (button)	When the user clicks this button, they are returned to the previous screen in the browser history.
Edit (button)	When the user clicks this button, the screen switches to edit mode. The button is only displayed when the user has edit authority and only when the screen is in read mode.
Save (button)	When the user clicks this button, any changes to the screen are saved to the database, and a message is displayed informing the user that the save was successful. When the user clicks OK on the message box, control remains on this screen.
Save & Exit (button)	When the user clicks this button, the 'save' is performed as described above, and the user is returned to the MBE/WBE Commitment for State Projects or the DBE Participation for Federal Projects screen, whichever is appropriate.

Related Help Documents

Topic	Help Document
List of BEO forms	Tell Me About DBE Participation/MBE WBE Commitment List
Create BEO forms (Attachment A, EO-32)	How Do I Create DBE Participation for Federal Project How Do I Create MBE-WBE Participation for State Project

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:51:26 AM