ECMS Bulletins

Description

The ECMS Bulletins function is part of the Common Functions subsystem and is used by authorized persons to create and post bulletins or news items to the ECMS website, edit an existing item, or delete an item. ECMS Bulletins are displayed upon login for the applicable user groups. All users, including public users, can access the ECMS Bulletin Search screen in read mode to view bulletins.

ECMS Bulletins are categorized by general areas of interest, i.e. Bid Letting or General Information, and can be targeted to specific software application users, organizations, or Business Partner Types or can be marked for all users. The bulletins can be scheduled for display during a date range, or for a number of days.

The ECMS Bulletins Search screen can be accessed by all users to read, and the PENNDOT ECMS Announcement Author, PENNDOT BIS and PENNDOT Software Application Administrator to create, edit, or delete an announcement or news item. While the software application administrator user has rights limited to view, create, edit and delete bulletins for only their software applications and its users, the announcement author and BIS users may view, create, edit and delete any or all bulletins.

Fields

Field Name	State	Description
* * * * * AT LOGIN * * * * *
Bulletin	At Login	A bulletin may appear at login if the user logging in fits the selection/filter criteria of a bulletin effective on that date. The user reads the bulletin and clicks on OK to complete the login process.
* * * * * IN EDIT MODE * * * * *
Category	Required	The user selects a keyword from the drop-down list to assign a category to the bulletin. This field is visible only for users in the user groups authorized to edit the bulletin.
Effective Date	Required	The user enters a date upon which the bulletin begins to appear at login for the specified groups. This field is visible only for users in the user groups authorized to edit the bulletin.
Headline	Required	The user enters a headline for the bulletin. This field is protected for all users except those in the user groups authorized to edit the bulletin.
Bulletin	Required	The text of the bulletin. This field is protected for all users except those in the user groups authorized to edit the bulletin. If editable, EditOnPro will launch, and, after the user acknowledges the security warning, allows the user to enter formatted text. Note: When creating or editing an item, the user can copy the text from a word processing or text editing package then access this field and press CTRL + V on the keyboard.
Login Days/Until	Optional	The user enters the number of days, or an end date in the 'until' field, until which the bulletin appears at login. If the number of days is entered, the end date is calculated and displayed. If the end date is entered, the number of days field is calculated and displayed. No entry will display the bulletin indefinitely.
Home Page Days/Until	Not Used	Future functionality. Not used at present.
Search/Filter Criteria	Required	The user may deselect the values checked, and/or check boxes to indicate the user groups for whom the bulletin is to appear at login. Selecting the All check box deselects any groups in that column. The bulletin will appears for users in anyof the selected user groups.
* * * * * IN VIEW MODE * * * * *
Bulletin Image	Displayed	The headline and bulletin are displayed as protected text only if the bulletin record is in view mode.

Actions

Action	Description
OK (button)	When the user clicks this button, they are taken to the ECMS Home Page and login is completed. Clicking on the navigation palette prior to clicking on OK displays only public options, as the login is not completed until after the OK button is activated.

Related Topics

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:52:33 AM