View Third Party Invoices for Project

Description

Third party invoices may be generated at any time after at least one Estimate for the project has been created and approved. The frequency with which invoices are generated and the responsibility for generating them varies by District. The authorized users are authorized to generate third party invoices in ECMS. Once saved, third party invoices are viewable by all $ECMS users.

The View Third Party Invoices for Project function is part of the Verifications and Payments subsystem and provides part of the Third Party Invoice functionality. If no invoices have been created, the Third Party Invoices list displays a ‘no records found’ message.

Quick Navigation

The following table provides an overview of the steps in this process. Detailed step-by-step directions are provided in the next section.

From this screen….	perform this action:
My Projects	Select project by clicking in checkbox Select Third Party Invoices from Go links and click GO button
Third Party Invoices list	Click Invoice Number hyperlink
Third Party Invoice screen	Select Agreement Number – Payer from drop-down list View invoice details

Step-by-Step Directions

User Action	Result
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.	The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option.	The Contractor Services option available to your user group are displayed.
Select the My Projects option beneath Contractor Services on the navigation bar.	The My Projects page is displayed and lists the projects associated with your personalized search.
If desired, update your personalized search by clicking the Personalize Project Search link.	The search fields are displayed and open for entry.
If needed, enter search criteria to narrow the displayed listing of projects, then click the REFRESH button.	The My Projects page is updated based on the search criteria.
Locate the project for which you want to view Third Party Invoices and select it by clicking in the checkbox to the left of the Project Number.	An ‘X’ appears in the selected checkbox.
Select Third Party Invoices from the Go links and click the GO button.	The Third Party Invoices list is displayed. If no invoices have been generated for this project, the screen displays a ‘no records found’ message.
Click the Invoice Number hyperlink.	The Third Party Invoice screen is displayed for the selected invoice number.
View the invoice data.	None.
	Use the Go links to access other project-related screens, or use the navigation bar to access other ECMS functions or to log out of the system. Note: The ID-R10 Report can be accessed from the Go links of this screen.

Related Help Documents

Topic	Help Document
Invoice screen fields, functions	How Do I Generate Third Party Invoice Tell Me About Third Party Invoice
Accounts receivable, ID-R-10	How Do I View ID-R-10 Accounts Receivable Report Tell Me About ID-R-10 Accounts Receivable Report
Funding	How Do I Create Fund Code

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:57:46 AM