Accounts Receivable - ID-R-10 Report

Description

This screen is part of the Contractor Services subsystem and is used to display a point-in-time snapshot of accounts receivable documents that will be entered into FMIS to track third party invoices. The report shows accounts receivable for the third party associated with the invoice. The ID-R10 Report screen provides part of the Verification & Payments functionality and is accessed from ID-R10 link on the Third Party Invoice screen.

The ID-R10 Report screen can be accessed by users in the authorized user group for updates. All other PENNDOT ECMS users have view-only access to the report.

Fields

Field Name	State	Description
Project Header (Short)	Display Only	The short project header fields are displayed as a standard throughout Work Order Processing. They display general project information including Project number, Project Team (link), Short project description, District number, County, Project Status, SR, Section, Municipality, Group and Organization Code.
Submitting Organization	Display Only	The Organization code for the submitting organization. This field contains the Admin Org code (i.e., District) associated with the project.
Receivable Number	Display Only	The receivable number of the document. The number is assigned by the system by joining the Agreement number and the Invoice number.
Debtor	Display Only	The name and of the third party from whom monies are due.
Address Line 1 (unlabeled)	Display Only	The first line of the third party's address.
Address Line 2 (unlabeled)	Display Only	The second line of the third party's address.
City, State, Zip Code (unlabeled)	Display Only	The city, state and ZIP code portion of the third party's address.
Line Item Count	Display Only	The number of lines displayed in the detail section of the document. The number of lines matches the number of SPNs billed by the invoice.
Tot Doc Amt	Display Only	The total amount receivable. This value is calculated by summing the Amount column for each line item in the detail section.
Transaction	Display Only	The date that the document is completed. If the document is modified after the initial creation, the last modified date is stored in this field.
Action	Display Only	The document action.
Receivable Code	Editable - Required	Receivable code for the document.
Short Revenue Code	Editable - Required	Short Revenue Code for the document. The choices for this field are filtered by the Receivable code that is selected for the document.
Line Item	Display Only	The line item for the detail entry. The ID-R10 report contains a separate line item for each State Project Number billed by the associated invoice.
SYS	Display Only	The Sys Class for the detail entry.
SR	Display Only	State Route for the detail entry.
SP	Display Only	Spur for the detail entry.
PH	Display Only	Phase for the detail entry.
Section	Display Only	Section for the detail entry.
Organization	Display Only	Organization code for the detail entry.
Reporting Unit	Display Only	Reporting Unit for the detail entry.
Program	Display Only	Program Code for the detail entry.
Major Object	Display Only	Major Object for the detail entry.
Amount	Display Only	Line Item Amount for the detail entry.

Actions

Action	Description
? (icon)	When the user clicks this icon, they are taken to the screen's "Tell Me About" Help document, which provides a brief screen description, a definition of each field, and a definition of each 'action' (link, button, icon).
Up/Down Arrows (icon)	When the user clicks the up arrow at the top left corner of the display, they are taken to the top of the screen view. When the user clicks the down arrow at the top left corner of the display, they are taken to the bottom of the screen view. TIP: The function buttons such as BACK, EDIT, and SAVE are always located at the extreme bottom of the screen. Use the down arrow to quickly move to the buttons you need.
Edit (button)	When the user clicks this button, the screen switches to edit mode. The button is only displayed when the user has edit authority and only when the screen is in read mode.
Save (button)	When the user clicks this button, any changes to the screen are saved to the database, and a message is displayed informing the user that the save was successful. When the user clicks OK on the message box, control remains on this screen.
Save&Exit	When the user clicks this button, the 'save' is performed as described above, and the user is returned to the Project Development Checklist screen.
Back (button)	When the user clicks this button, they are returned to the previous screen in the browser history.

Created by	Last Modified by
Joseph D Howe/PennDOT on 03/16/2005 at 10:47:17 AM	Wanda Taylor/PennDOT on 03/18/2005 at 08:36:36 AM