View Bid Tabs Report

Description

This function is part of the Contract Awards subsystem and is used to view the Bid Tabs report for a given project. This report provides a line item breakdown of the three lowest bids, as well as the total bid amount for all other bids. It is available to PENNDOT and the Municipality (if the contract is Municipal) immediately after the apparent low bidder has been determined. However, contractor and $ECMS access to the report is not available until the concurrence to award has been obtained and the contract has been awarded. During the interim, if the apparent low bidder is rejected or withdraws their bid, the Bid Tabs report is regenerated based on the re-ranking of the remaining bids.

The View Bid Tabs function provides part of the Bid Results functionality and is accessed from the Contract Awards screen when the user selects Bid Tabs from the Go links and clicks the Go button. Public and contractor users can access the report by clicking the Search link on the eBidding home page, searching for Bid Results within a From and To Date range, then clicking the Bid Tabs link on the Bid Results screen.

Step-by-Step Directions

User Action	Result
	*****PENNDOT and Municipal Access*****
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.	The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option.	The Contractor Services options available to your user group are displayed.
From the navigation bar, select the Contract Awards option under Contractor Services.	The Contract Awards home page is displayed.
Enter search criteria for the project for which you want to view Bid Tabs and click the SEARCH button.	The Contract Awards Search Results screen is displayed. Tip: If the corresponding Contract Award is in your Concurrence or Contract Review work queue, you can access the Contract Awards screen by clicking the Concurrences by Status or Contracts by Status link, then clicking the Project Number hyperlink on the resulting work queue screen.
Click the Project Number hyperlink.	The Contract Awards screen for the specified project is displayed.
If necessary, use the down arrow icon at the upper left of the screen to jump to the bottom of the screen.	The lower portion of the screen is displayed.
Select “Bid Tabs” from the Go links and click the GO button.	The Bid Tabs Report screen is displayed. For a detailed description of the report content, see “Tell Me About Bid Tabs” in the Help system.
	*****FHWA Access*****
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
Click the Registered Users Login option at the top of the navigation bar.	The ECMS Login screen is displayed.
Enter your user ID and password and click the LOGIN button.	The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option.	The Contractor Services options available to your user group are displayed.
From the navigation bar, select the Contract Awards option under Contractor Services.	The Contract Awards home page is displayed.
Click the Concurrences by Status link.	The Concurrences by Status list is displayed. The list is categorized by workflow step.
Click the twistie (solid blue triangle) to the right of the FHWA Review category.	The category expands and the projects awaiting FHWA concurrence are displayed.
Click the Project Number hyperlink.	The Contract Awards screen is displayed.
Use the down arrow icon at the upper left of the display to jump to the bottom of the screen.	The lower portion of the screen is displayed.
Select "Bid Tabs" from the Go links and click the GO button.	The Bid Tabs report is displayed. See "Tell Me About Bid Tabs" for a detailed description of the report.
	*****Contractor and Public Access*****
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
From the navigation bar, select the Contractor Services option.	The Contractor Services options available to your user group are displayed.
Click the eBidding option beneath Contractor Services on the navigation bar.	The Electronic Bidding home page is displayed.
Click the Search link under Announcements/ Advertisements section of the home page.	The Electronic Bidding Search screen is displayed.
Select "Bid Results" from the Search For drop-down list.	The entry you selected appears in the field.
Select a From and To date to define the date range for which you would like to display bid results.	The From date appears in the first Let Date/Let Date Range field; the To date appears in the last field. Important: If you select only a From date, the search will be performed only for that date, not for a range beginning on that date and ending with the current date. For example, if the project was actually let on 01/05/02 and you enter 01/01/02 in the From date and leave the To date blank, you will receive a 'no records found' message or a list of results that does not include the target project. This is because the search will only look for projects whose actual let date was 01/01/02.
Click the SEARCH button.	The Bid Results screen is displayed and includes all projects whose bids were opened on the given date or between the From and To dates. Projects are categorized by let date; within the let date, projects are sorted by project number in ascending order.
Click the Bid Tabs link to the left of the project number.	The Bid Tabs report for the given project is displayed. For a detailed description of the report content, see “Tell Me About Bid Tabs” in the Help system. Note: Projects where the apparent low bidder has been determined but the contract has not yet been awarded do not contain a link to the Bid Tabs. Only projects where the contract has been awarded have publicly available Bid Tabs reports.

Related Help Documents

Topic	Help Document
	Tell Me About Bid Tabs Report
	Tell Me About Bid Results

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:57:04 AM