View DBE-MBE-WBE Payments for a Project (PENNDOT)

<H2 class=form>Description</H2>
<BLOCKQUOTE>This function is part of the Contractor Services subsystem and is used by PENNDOT to view subcontractor payments for a project. The list of payments is accessed from the DBE/MBE/WBE Payments Go link on the My Projects or Construction Project Information page, and shows payments for a single project. Payments may be recorded for any subcontractor on the project, regardless of whether the sub is a DBE/MBE/WBE firm. The payment date field provides a hyperlink to the payment detail screen, where the actual amounts for each subcontractor are recorded for the given payment date. A summary section is included at the bottom of the list of payments. It displays the totals of payments for each subcontractor. It does not include payments in draft status that are not included in the list above.
 When authorized users access this list, it is ordered by status, then by payment date in descending order and includes all existing payment data for the project except payments that are in Draft status. Authorized users may access all DBE/MBE/WBE payments awaiting review by choosing the Contractor Information option under the Contractor Services link on the navigation bar, then clicking the "Pending DBE/MBE/WBE Payments" link on the Contractor Information home page. When accessed this way, the Pending DBE/MBE/WBE Payments list displays all payments that are in IIC Review or District Review status and for which the user is authorized by virtue of being an inspector assigned to the project team or a District Sub Approval Reviewer associated with the administering District. </BLOCKQUOTE> 
<H2 class=form>Quick Navigation</H2>
<BLOCKQUOTE>The following table provides an overview of the steps in this process. Detailed step-by-step directions are provided in the next section.
<TABLE border=1>
<TBODY>
<TR vAlign=top>
<TD width=199>From this screen…</TD>
<TD width=391>perform this action:</TD></TR>
<TR vAlign=top>
<TD width=199>Navigation bar</TD>
<TD width=391>Click Contractor Services, followed by My Projects option</TD></TR>
<TR vAlign=top>
<TD width=199>My Projects</TD>
<TD width=391>Expand Project Status category (Pre-Construction, Construction, Post-Construction or Final) by clicking blue twistie
Select Project Number for desired project by clicking in the checkbox in front of the project
Select "DBE/MBE/WBE Payments" from the Go links and click the GO button</TD></TR>
<TR vAlign=top>
<TD width=199>DBE/MBE/WBE Payments screen</TD>
<TD width=391>View list of payments for the project
To view payment detail, click the Payment date link</TD></TR></TBODY></TABLE></BLOCKQUOTE> 
<H2 class=form>Step-by-Step Directions</H2>
<BLOCKQUOTE>

<TABLE border=1>
<TBODY>
<TR vAlign=top>
<TD width=151>User Action</TD>
<TD width=439>Result</TD></TR>
<TR vAlign=top>
<TD width=151>Open your browser software and access the ECMS Welcome page.</TD>
<TD width=439>The ECMS Welcome page is displayed with the navigation bar on the left.</TD></TR>
<TR vAlign=top>
<TD width=151>Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.</TD>
<TD width=439>The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).</TD></TR>
<TR vAlign=top>
<TD width=151>From the navigation bar, select the Contractor Services option. </TD>
<TD width=439>The Contractor Services options available to your user group are displayed.</TD></TR>
<TR vAlign=top>
<TD width=151>Select the My Projects option beneath Contractor Services on the navigation bar.</TD>
<TD width=439>The My Projects page is displayed and lists the projects associated with your personalized search.</TD></TR>
<TR vAlign=top>
<TD width=151>Expand the appropriate project status category (usually Construction) by clicking the blue twistie.</TD>
<TD width=439>The projects under that category are displayed.</TD></TR>
<TR vAlign=top>
<TD width=151>Select the Project Number by clicking in the checkbox in front of it.</TD>
<TD width=439>A checkmark appears in the checkbox in front of the selected project.</TD></TR>
<TR vAlign=top>
<TD width=151>Choose “DBE/MBE/WBE Payments” from the Go links and click the GO button.</TD>
<TD width=439>The DBE/MBE/WBE Payments screen for the selected project is displayed.
Note: All existing payment data for the specified project is displayed, except payments that are in Draft status are displayed. </TD></TR>
<TR vAlign=top>
<TD width=151>Click the payment date for the payment you want to view.</TD>
<TD width=439>The DBE/MBE/WBE Payment detail screen is displayed. The abbreviation “DBE”, “MBE”, or “WBE” is dynamically added to the screen title, depending on the subcontractor’s certification type.</TD></TR>
<TR vAlign=top>
<TD width=151>Review payment information.</TD>
<TD width=439>None</TD></TR>
<TR vAlign=top>
<TD width=151><IMG height=1 alt="" src="/icons/ecblank.gif" width=1 border=0></TD>
<TD width=439>Use the screen links to access other project-related screens; or use the navigation bar to access other ECMS functions or to log out of the system.</TD></TR></TBODY></TABLE></BLOCKQUOTE>

Description

This function is part of the Contractor Services subsystem and is used by PENNDOT to view subcontractor payments for a project. The list of payments is accessed from the DBE/MBE/WBE Payments Go link on the My Projects or Construction Project Information page, and shows payments for a single project. Payments may be recorded for any subcontractor on the project, regardless of whether the sub is a DBE/MBE/WBE firm. The payment date field provides a hyperlink to the payment detail screen, where the actual amounts for each subcontractor are recorded for the given payment date. A summary section is included at the bottom of the list of payments. It displays the totals of payments for each subcontractor. It does not include payments in draft status that are not included in the list above.

When authorized users access this list, it is ordered by status, then by payment date in descending order and includes all existing payment data for the project except payments that are in Draft status. Authorized users may access all DBE/MBE/WBE payments awaiting review by choosing the Contractor Information option under the Contractor Services link on the navigation bar, then clicking the "Pending DBE/MBE/WBE Payments" link on the Contractor Information home page. When accessed this way, the Pending DBE/MBE/WBE Payments list displays all payments that are in IIC Review or District Review status and for which the user is authorized by virtue of being an inspector assigned to the project team or a District Sub Approval Reviewer associated with the administering District.

Quick Navigation

The following table provides an overview of the steps in this process. Detailed step-by-step directions are provided in the next section.

From this screen… perform this action:

Navigation bar Click Contractor Services, followed by My Projects option

My Projects Expand Project Status category (Pre-Construction, Construction, Post-Construction or Final) by clicking blue twistie
Select Project Number for desired project by clicking in the checkbox in front of the project
Select "DBE/MBE/WBE Payments" from the Go links and click the GO button

DBE/MBE/WBE Payments screen View list of payments for the project
To view payment detail, click the Payment date link

Step-by-Step Directions

User Action Result

Open your browser software and access the ECMS Welcome page. The ECMS Welcome page is displayed with the navigation bar on the left.

Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key. The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).

From the navigation bar, select the Contractor Services option. The Contractor Services options available to your user group are displayed.

Select the My Projects option beneath Contractor Services on the navigation bar. The My Projects page is displayed and lists the projects associated with your personalized search.

Expand the appropriate project status category (usually Construction) by clicking the blue twistie. The projects under that category are displayed.

Select the Project Number by clicking in the checkbox in front of it. A checkmark appears in the checkbox in front of the selected project.

Choose “DBE/MBE/WBE Payments” from the Go links and click the GO button. The DBE/MBE/WBE Payments screen for the selected project is displayed.
Note: All existing payment data for the specified project is displayed, except payments that are in Draft status are displayed.

Click the payment date for the payment you want to view. The DBE/MBE/WBE Payment detail screen is displayed. The abbreviation “DBE”, “MBE”, or “WBE” is dynamically added to the screen title, depending on the subcontractor’s certification type.

Review payment information. None

Use the screen links to access other project-related screens; or use the navigation bar to access other ECMS functions or to log out of the system.

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:57:20 AM

From this screen…	perform this action:
Navigation bar	Click Contractor Services, followed by My Projects option
My Projects	Expand Project Status category (Pre-Construction, Construction, Post-Construction or Final) by clicking blue twistie Select Project Number for desired project by clicking in the checkbox in front of the project Select "DBE/MBE/WBE Payments" from the Go links and click the GO button
DBE/MBE/WBE Payments screen	View list of payments for the project To view payment detail, click the Payment date link

User Action	Result
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.	The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option.	The Contractor Services options available to your user group are displayed.
Select the My Projects option beneath Contractor Services on the navigation bar.	The My Projects page is displayed and lists the projects associated with your personalized search.
Expand the appropriate project status category (usually Construction) by clicking the blue twistie.	The projects under that category are displayed.
Select the Project Number by clicking in the checkbox in front of it.	A checkmark appears in the checkbox in front of the selected project.
Choose “DBE/MBE/WBE Payments” from the Go links and click the GO button.	The DBE/MBE/WBE Payments screen for the selected project is displayed. *Note*: All existing payment data for the specified project is displayed, except payments that are in Draft status are displayed.
Click the payment date for the payment you want to view.	The DBE/MBE/WBE Payment detail screen is displayed. The abbreviation “DBE”, “MBE”, or “WBE” is dynamically added to the screen title, depending on the subcontractor’s certification type.
Review payment information.	None
	Use the screen links to access other project-related screens; or use the navigation bar to access other ECMS functions or to log out of the system.