Delete MBE-WBE Solicitation (EO-16)

Description

This function is part of the Contract Awards subsystem and is used to delete a MBE/WBE Solicitation form prior to submitting it to the Bureau of Equal Opportunity. Once the Solicitation form is submitted, it can no longer be deleted. The Delete MBE/WBE Solicitation function provides part of the BEO Submission, Review, and Approval functionality and is accessed from the MBE/WBE Solicitation link on the Contractor Project Page when the project is non-federal (100% State).

When the apparent low bidder (‘prime’) clicks the MBE/WBE Solicitation link on the Contractor Project page, the MBE/WBE Solicitation screen is displayed and contains a listing of all MBE/WBE Solicitation forms for the project. The user can delete the form from this screen by selecting the form (using the Delete checkbox) and clicking the SAVE button. The delete function is also available from the MBE/WBE Solicitation Detail form for the specified business partner when the user clicks the DELETE button.

The Delete MBE/WBE Solicitation function can be accessed by the appropriate user group associated with the apparent low bidder. After the BEO Submission Due Date is passed or if the MBE/WBE Solicitation forms have already been submitted, this function is no longer available.

Quick Navigation

This following table provides an overview of the steps in this process. Detailed step-by-step directions are provided in the next section.

From this screen….	perform this action:
Contractor Project Page	Click MBE/WBE Solicitation link
MBE/WBE Solicitation	Select MBE/WBE form by clicking in Delete checkbox Click SAVE
	OR Click MBE/WBE form link
MBE/WBE Solicitation Detail	Click DELETE button Confirm action

Step-by-Step Directions

User Action	Result
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.	The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option.	The Contractor Services options available to your user group are displayed.
Select the My Projects option beneath Contractor Services on the navigation bar.	The My Projects page is displayed and lists the projects associated with your business partner ID.
If needed, enter search criteria to narrow the displayed listing of projects, then click the REFRESH button.	The My Projects page is updated based on your search criteria.
Locate the project for which you want to delete the MBE/WBE Solicitation and click the Project Number hyperlink.	The Contractor Project page for the specified project is displayed.
If necessary, use the down arrow icon at the upper left of the screen display to jump to the bottom of the screen.	The lower portion of the screen is displayed.
Click the MBE/WBE Solicitation hyperlink.	The MBE/WBE Solicitation screen is displayed with all of the MBE/WBE Solicitation forms for the project displayed. Note: If the MBE/WBE Solicitation hyperlink is not displayed on the Contractor Project page, check to ensure that you have accessed the correct project and that the project does not contain federal funds (that is, it is ‘100% State’).
	*****To Delete the Entry from the MBE/WBE Solicitation Screen*****
Select the MBE/WBE Solicitation form you want to delete by clicking in the Delete checkbox to the left of the business partner name in the embedded table.	An ‘X’ appears in the checkbox.
Click the SAVE button.	A message is displayed asking you to confirm that you want to delete the form.
Click OK on the message box.	The system displays a ‘please wait’ message. When processing is complete, a ‘successful’ message is displayed.
Click OK on the message box.	The message box closes, and the MBE/WBE Solicitation screen is re-displayed. The form you deleted does not appear in the embedded table.
	*****To Delete the Entry from the Detail Screen*****
From the MBE/WBE Solicitation screen, click the business partner name hyperlink corresponding to the form you want to delete.	The MBE/WBE Solicitation Detail screen for the specified user is displayed.
If necessary, use the down arrow icon at the upper left of the screen display to jump to the bottom of the screen.	The lower portion of the screen is displayed.
Click the DELETE button.	A message is displayed asking you to confirm that you want to delete the form.
Click OK on the message box.	The system displays a ‘please wait’ message. When processing is complete, a ‘successful’ message is displayed.
Click OK on the message box.	The message box closes, and you are returned to the MBE/WBE Solicitation screen. The form you deleted does not appear in the embedded table.
	Use the Go links to access other project-related screens. Use the navigation bar to access other ECMS functions or to log out of the system.

Related Help Documents

Topic	Help Document
List of solicitation forms	Tell Me About MBE-WBE Solicitation
Form fields, definitions (EO-16)	Tell Me About MBE-WBE Solicitation Detail
Project listing	Tell Me About My Projects
Search for project	How Do I Define a Search for My Projects
Contract Information	Tell Me About Contractor Project Page
Create MBE-WBE form	How Do I Create MBE-WBE Solicitation

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:51:57 AM