Print Performance and Payment Bonds - Blank

Description

This function is part of the Contract Awards subsystem and allows the prime contractor to print hard copies of the Performance and Payment Bond forms required by PENNDOT as part of the Contract Review and Execution process.

The system merges the appropriate contract data (listed below) with the standard wording for the Performance Bond and Payment Bond to create the forms. The contractor must then print a hard copy of each form and have them properly completed and signed by the surety company. When the forms are completed, the originals must be forwarded to PENNDOT. The contract cannot be executed before the original performance and payment bond are received.

When PENNDOT receives the bonds, the originals are scanned into the Electronic Document Management System (EDMS) then filed by the Contract Awards Section. The image of the scanned original bond is viewable in the final contract when the user clicks the Surety hyperlink, then links to the address detail record(s) for the surety company.

Note to PENNDOT Users: The surety company information must be entered on the Surety Address checklist item of the Contract Awards screen and a link to the scanned image must be created on the Surety Address details screen. See “How Do I Enter Surety and Insurance Information” under the Contract Awards Checklist category in the Help system.

The Print Performance and Payment Bonds function can be accessed by the appropriate user associated with the prime contractor for the contract. The user accesses the Contractor Project page for the project and clicks the Performance Bond and the Payment Bond links (one at a time), then uses their built-in browser print capabilities to print a hard copy of the forms.

Step-by-Step Directions

User Action	Result
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.	The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option.	The Contractor Services option available to your user group are displayed.
Select the My Projects option beneath Contractor Services on the navigation bar.	The My Projects page is displayed and lists the projects associated with your business partner ID.
If needed, enter search criteria to narrow the displayed listing of projects, then click the REFRESH button.	The My Projects page is updated based on your search criteria.
Locate the project for which you want to request an evaluation and click the Project Number hyperlink.	The Contractor Project page for the specified project is displayed.
If necessary, use the down arrow icon at the upper left of the screen display to jump to the bottom of the screen.	The lower portion of the screen is displayed.
Click the Performance Bond hyperlink.	The Performance Bond screen is displayed.
Use the print function of your browser (that is, click the Printer icon or select Print from the File menu) to print to the Performance Bond form.	The bond form is printed.
Repeat these steps for the Payment Bond.	See above.
Submit the original completed bonds to PennDOT.	None.

Related Help Documents

Topic	Help Document
Projects listing	Tell Me About My Projects
	How Do I Define a Search for My Projects
	Tell Me About Contract Screen
	Tell Me About Contractor Project Page

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:54:56 AM