Acknowledge DBE Participation or MBE-WBE Commitment Form

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<h2 class="form">Description</h2>
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This function is part of the Contract Awards subsystem and allows DBE or MBE/WBE business partners to acknowledge the submission form(s) associated with their business partner ID. For any given time period, a business partner may have multiple forms awaiting acknowledgement, or they may have none. For illustration purposes, this Help topic details the acknowledgment process for one form. The process is the same, regardless of the type of form. For multiple forms, the process steps merely need to be repeated.
<p>When the prime contractor creates a DBE Participation for Federal Projects (formerly Attachment A) or MBE/WBE Commitment for State Projects (formerly EO-16) form with the DBE, MBE, or WBE business partner listed on the form, the form becomes available to the DBE, MBE, or WBE business partner user for acknowledgment. The acknowledgment must occur before the prime can submit the form to PENNDOT for review.<br /></p>
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<h2 class="form">Quick Navigation</h2>
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<p><span style="font-family: Arial; font-size: 12px">The following table provides an overview of the steps in this process. Detailed step-by-step directions are provided in the next section.</span></p>
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<td width="199"><strong style="font-family: Arial; font-size: 80%">From this screen&hellip;.</strong></td>
<td width="391"><strong style="font-family: Arial; font-size: 80%">perform this action:</strong></td>
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<td width="199" style="font-family: Arial; font-size: 80%">ECMS Welcome page (logged in)</td>
<td width="391" style="font-family: Arial; font-size: 80%">Click the Contractor Services option on the navigation bar.<br /><br />Click the Contractor Information option beneath Contractor Services.</td>
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<td width="199" style="font-family: Arial; font-size: 80%">Contractor Information home page</td>
<td width="391" style="font-family: Arial; font-size: 80%">Click the Pending Minority Participation &amp; Commitments link.</td>
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<td width="199" style="font-family: Arial; font-size: 80%">DBE-WBE-MBE Acknowledgment List</td>
<td width="391" style="font-family: Arial; font-size: 80%">Click the Project Number for desired form.</td>
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<td width="199" style="font-family: Arial; font-size: 80%">DBE Participation for Federal Projects (or MBE-WBE Commitment for State Projects) screen</td>
<td width="391" style="font-family: Arial; font-size: 80%">Click the ACKNOWLEDGE button.<br /><br />Confirm the action.</td>
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<h2 class="form">Step-by-Step Directions</h2>
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<td width="151"><strong style="font-family: Arial; font-size: 80%">User Action</strong></td>
<td width="439"><strong style="font-family: Arial; font-size: 80%">Result</strong></td>
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<td width="151" style="font-family: Arial; font-size: 80%">Open your browser software and access the ECMS Welcome page.</td>
<td width="439" style="font-family: Arial; font-size: 80%">The ECMS Welcome page is displayed with the navigation bar on the left.</td>
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<td width="151" style="font-family: Arial; font-size: 80%">Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.</td>
<td width="439" style="font-family: Arial; font-size: 80%">The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).</td>
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<td width="151"><span style="font-family: Arial; font-size: 80%">From the navigation bar, select the Contractor Services option.</span></td>
<td width="439" style="font-family: Arial; font-size: 80%">The Contractor Services option available to your user group are displayed.</td>
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<td width="151" style="font-family: Arial; font-size: 80%">Select the Contractor Information option beneath the Contractor Services option on the navigation bar.</td>
<td width="439" style="font-family: Arial; font-size: 80%">The Contractor Information home page is displayed. The page is tailored to your business partner ID.</td>
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<td width="151" style="font-family: Arial; font-size: 80%">Click the Pending Minority Participation &amp; Commitments link.</td>
<td width="439" style="font-family: Arial; font-size: 80%">The DBE/MBE/WBE Acknowledgement list is displayed.</td>
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<td width="151" style="font-family: Arial; font-size: 80%">Click the Project Number hyperlink for the project you wish to acknowledge.</td>
<td width="439" style="font-family: Arial; font-size: 80%">The DBE Participation for Federal Projects or MBE/WBE Commitment for State Projects screen is displayed.</td>
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<td width="151" style="font-family: Arial; font-size: 80%">Review the form as necessary, when you are satisfied with your review, click the ACKNOWLEDGE button.</td>
<td width="439">
<span style="font-family: Arial; font-size: 80%">The system displays a message asking you to confirm that you want to acknowledge the form.</span>
<p><strong><em style="font-family: Arial; font-size: 80%">Note</em></strong><em style="font-family: Arial; font-size: 80%">: Click the Item Number hyperlink under Items or Partial Items to access the DBE/MBE/WBE Item screen. This screen contains the description for partial items.</em></p>
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<td width="151" style="font-family: Arial; font-size: 80%">Click OK on the message box.</td>
<td width="439" style="font-family: Arial; font-size: 80%">The message box closes, and a 'please wait' message is displayed. When processing is completed, a 'successful' message is displayed.</td>
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<td width="151" style="font-family: Arial; font-size: 80%">Click OK on the message box.</td>
<td width="439"><span style="font-family: Arial; font-size: 80%">The message box closes, and the DBE Participation or MBE/WBE Commitment screen is re-displayed.</span></td>
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<td width="151"><img height="1" border="0" width="1" alt="" src="/icons/ecblank.gif" /></td>
<td width="439" style="font-family: Arial; font-size: 80%">Use the Go links to access other ECMS screens. Use the navigation bar to access other ECMS functions or to log out of the system.</td>
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<h2 class="form">Related Help Documents</h2>
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<td width="174"><strong style="font-family: Arial; font-size: 80%">Topic</strong></td>
<td width="456"><strong style="font-family: Arial; font-size: 80%">Help Document</strong></td>
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<td width="174" style="font-family: Arial; font-size: 80%">Navigate to screen</td>
<td width="456" style="font-family: Arial; font-size: 80%">Tell Me About DBE MBE-WBE Acknowledgment List</td>
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<td width="174" style="font-family: Arial; font-size: 80%">Attachment A</td>
<td width="456" style="font-family: Arial; font-size: 80%">Tell Me About DBE Participation for Federal Projects</td>
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<td width="174" style="font-family: Arial; font-size: 80%">EO-32</td>
<td width="456" style="font-family: Arial; font-size: 80%">Tell Me About MBE-WBE Commitment for State Projects</td>
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Description

This function is part of the Contract Awards subsystem and allows DBE or MBE/WBE business partners to acknowledge the submission form(s) associated with their business partner ID. For any given time period, a business partner may have multiple forms awaiting acknowledgement, or they may have none. For illustration purposes, this Help topic details the acknowledgment process for one form. The process is the same, regardless of the type of form. For multiple forms, the process steps merely need to be repeated.

When the prime contractor creates a DBE Participation for Federal Projects (formerly Attachment A) or MBE/WBE Commitment for State Projects (formerly EO-16) form with the DBE, MBE, or WBE business partner listed on the form, the form becomes available to the DBE, MBE, or WBE business partner user for acknowledgment. The acknowledgment must occur before the prime can submit the form to PENNDOT for review.

Quick Navigation

The following table provides an overview of the steps in this process. Detailed step-by-step directions are provided in the next section.

From this screen…. perform this action:
ECMS Welcome page (logged in) Click the Contractor Services option on the navigation bar.

Click the Contractor Information option beneath Contractor Services.
Contractor Information home page Click the Pending Minority Participation & Commitments link.
DBE-WBE-MBE Acknowledgment List Click the Project Number for desired form.
DBE Participation for Federal Projects (or MBE-WBE Commitment for State Projects) screen Click the ACKNOWLEDGE button.

Confirm the action.

Step-by-Step Directions

User Action Result
Open your browser software and access the ECMS Welcome page. The ECMS Welcome page is displayed with the navigation bar on the left.
Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key. The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option. The Contractor Services option available to your user group are displayed.
Select the Contractor Information option beneath the Contractor Services option on the navigation bar. The Contractor Information home page is displayed. The page is tailored to your business partner ID.
Click the Pending Minority Participation & Commitments link. The DBE/MBE/WBE Acknowledgement list is displayed.
Click the Project Number hyperlink for the project you wish to acknowledge. The DBE Participation for Federal Projects or MBE/WBE Commitment for State Projects screen is displayed.
Review the form as necessary, when you are satisfied with your review, click the ACKNOWLEDGE button. The system displays a message asking you to confirm that you want to acknowledge the form.

Note: Click the Item Number hyperlink under Items or Partial Items to access the DBE/MBE/WBE Item screen. This screen contains the description for partial items.
Click OK on the message box. The message box closes, and a 'please wait' message is displayed. When processing is completed, a 'successful' message is displayed.
Click OK on the message box. The message box closes, and the DBE Participation or MBE/WBE Commitment screen is re-displayed.
Use the Go links to access other ECMS screens. Use the navigation bar to access other ECMS functions or to log out of the system.



Related Help Documents

Topic Help Document
Navigate to screen Tell Me About DBE MBE-WBE Acknowledgment List
Attachment A Tell Me About DBE Participation for Federal Projects
EO-32 Tell Me About MBE-WBE Commitment for State Projects



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Created byLast Modified by
Joseph D Howe/PennDOT
on 03/16/2005 at 10:47:19 AM		Wanda Taylor/PennDOT
on 03/18/2005 at 08:40:49 AM