| User Action |
Result |
| Open your browser software and access the ECMS Welcome page. |
The ECMS Welcome page is displayed with the navigation bar on the left. |
| Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key. |
The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s). |
| From the navigation bar, select the Contractor Services option. |
The Contractor Services option available to your user group are displayed. |
| Select the Contract Awards option beneath Contract Services on the navigation bar. |
The Contract Awards home page is displayed. |
| Click the Forms by Review hyperlink. |
The Forms by Review List is displayed and contains hyperlinks to the DBE Participation or MBE/WBE Commitment forms awaiting review under the category BEO Reviewer.
Note: You can also access the DBE Participation for Federal Projects or the MBE/WBE Commitment for State Projects screen from the email notification sent to your user group when the prime submits the form or from the Contract Awards screen. Again, however, it is recommended you check the Forms by Review List at least once daily. |
| Click the form name hyperlink for the desired project. |
The DBE Participation for Federal Projects List or MBE/WBE Commitment for State Projects List is displayed. This list displays all of the individual MBE/WBE Commitments or DBE Participation forms the prime contractor has submitted thus far. The DBE Service/Supplier or Subcontractor name provides a hyperlink to the online form. |
| Click the business partner name hyperlink corresponding to the form you wish to review. |
The MBE/WBE for State Projects or DBE Participation for Federal Projects form is displayed. This is the form-level screen which provides the details about the sub and the specific work items they are performing. The screen also contains the Approve, Disapprove, and Conditionally Approve buttons. This Help document illustrates how to use these buttons to approve the form. The Disapprove and Conditionally Approve functions are discussed in separate "How Do I…" Help topics, as is the procedure for marking the BEO submission package as complete or revising the package. |
| If necessary, use the down arrow icon at the upper left of the screen to jump to the bottom of the screen. |
The lower portion of the screen is displayed. |
| Click the APPROVE button. |
A message is displayed asking you to confirm that you want to approve the form. |
| Click OK on the message box. |
The message box closes, and a 'please wait' message is displayed. When processing is completed, a 'successful' message is displayed.
Note: Your user name and the date/time of the approval are captured for audit purposes.
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| Click OK on the message box. |
The message box closes, and the DBE Participation for Federal Projects or the MBE/WBE Commitment for State Projects screen is re-displayed.
The BEO Form Status has been updated to Approved, and the Approve button is hidden.
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Use the Go links to access other project-related screens, including the DBE Participation or MBE/WBE Commitment List, where you can view and link to all forms in Approved, Disapproved, Conditionally Approved, or Submitted status, as well as the Approved percentage that the prime has achieved so far. From the list screen, you can also mark the BEO review as complete.
Use the navigation bar to access other ECMS functions or to log out of the system.
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