Withdraw Apparent Low Bid

Description

This function is part of the Contract Awards subsystem and is used to process the withdrawal of the apparent low bid. The Withdraw Apparent Low Bid function provides part of the Concurrence functionality and is accessed from the Contract Awards screen. The concurrence to the withdrawal is handled off-line, and no electronic workflow is provided by the system.

When the withdrawal is completed, the system performs the following processing. Note that the processing is completely automated and requires no human intervention. However, if PENNDOT wishes to begin the award process for the next bidder, they must do so by using the Process New function on the Contract Awards screen for the rejected or withdrawn bidder.
·Status original apparent low bidder as ‘withdrawn’
·De-activate the Contractor Project Team security for the original apparent low bidder
·Delete construction items and funding linkages for original low bidder
·Remove the bid amount from the available capacity and current PENNDOT work calculations for the withdrawn bidder

If there are no other bids eligible for awarding the contract (that is, bids that are neither rejected nor withdrawn), the system updates the Project Status to Pending Redesign, and PENNDOT can opt to re-bid the project with or without modifications. See "How Do I Reset Project to Design Status" in the Help system for details.

The Withdraw Apparent Low Bid function can be accessed by authorized users when they access the Contract Awards screen (for the bidder who wishes to withdraw their bid) and click the Withdraw Bid button. This function is only available prior to the award of the contract.

Step-by-Step Directions

User Action	Result
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.	The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option.	The Contractor Services option available to your user group are displayed.
Select the Contract Awards option beneath Contractor Services on the navigation bar.	The Contract Awards home page is displayed.
Enter the project number for the desired project and click the SEARCH button.	The Contract Awards screen for the specified project is displayed. The Edit button appears at the bottom of the screen.
If necessary, use the down arrow icon at the upper left of the screen to jump to the bottom of the page.	The lower portion of the screen is displayed.
Click the EDIT button.	The screen switches to Edit mode, and the WITHDRAW button is displayed.
Click the WITHDRAW button.	A message is displayed asking you to confirm the withdrawal.
Click OK on the message box	The message box closes and a ‘please wait’ message is displayed. When processing is complete, a ‘successful’ message is displayed.
Click OK on the message box.	The message box closes, and the Contract Awards screen is re-displayed. The Concurrence Type field displays ‘Withdraw Bid’. Note: To process the next bid in the bid ranking, click the Process New button on this screen. If no eligible bids exist for this project, the Project Status is updated to Pending Redesign. See "How Do I Reset Project to Design Status" in the Help system for details on re-advertising the project.
	Use the Go links to access other project-related screens. Use the navigation bar to access other ECMS functions or to log out of the system.

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:57:50 AM