Request to Perform Less Than Fifty Percent of Work Items

Description

This function is part of the Contract Awards subsystem and allows the apparent low bidder (‘prime’) to request that the normal requirement for the prime to perform at least fifty percent of the contract items be waived so that the prime can meet the BEO requirements for the project (DBE Goal or minimum participation levels). This request was formerly submitted with the bid on the hardcopy D-431 or D-432 form.

Note: The apparent low bidder must still pass the Fifty Percent Work Class Codes Check in order to be awarded the contract. This function is not available when the apparent low bidder is a joint venture.

The Request to Perform Less Than Fifty Percent of Work Items function is accessed from the DBE Participation for Federal Projects List or the MBE/WBE Commitment for State Projects List when the prime selects the Request to Perform Less Than Fifty Percent of Work Items checkbox and clicks the PROCESS button.

When this happens, a Contract Awards Checklist item is automatically added to the Contract Awards Checklist. (The checklist tracks the progress of the contract award and is edited by the system prior to the award to ensure that all business requirements have been met.) A PENNDOT user must status the checklist item as ‘passed’ before you can be awarded the contract.

Note: It is suggested that you contact the Contract Awards Office when you are planning to make this request to inform them of your plans.

The Request to Perform Less Than Fifty Percent of Work Items function provides part of the BEO Submission, Review, and Approval functionality and can be accessed by the apparent low bidder for the project. After the BEO Submission Due Date is passed, this function is no longer available.

Quick Navigation

This following table provides an overview of the steps in this process. Detailed step-by-step directions are provided in the next section.

From this screen….	perform this action:
Contractor Project Page	Click DBE Participation for Federal Projects (or MBE/WBE Commitment for State Project) link
DBE Participation for Federal Projects List (or MBE/WBE….)	Click DBE Participation or MBE/WBE Commitment link
DBE Participation (form) or MBE/WBE…	Select Request to Perform Less Than 50% Work Items checkbox Click SUBMIT button Confirm action

Step-by-Step Directions

User Action	Result
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.	The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option.	The Contractor Services options available to your user group are displayed.
Select the My Projects option beneath Contractor Services on the navigation bar.	The My Projects page is displayed and lists the projects associated with your business partner ID.
If needed, enter search criteria to narrow the displayed listing of projects, then click the REFRESH button.	The My Projects page is updated based on your search criteria.
Locate the project for which you want to make the request and click the Project Number hyperlink.	The Contractor Project page for the specified project is displayed.
If necessary, use the down arrow icon at the upper left of the screen display to jump to the bottom of the screen.	The lower portion of the screen is displayed.
Click the DBE Participation for Federal Projects (or the MBE/WBE Commitment for State Projects) hyperlink.	The DBE Participation for Federal Projects List (or MBE/WBE Commitment for State Projects List) screen is displayed with the Request to Perform Less Than Fifty Percent of the Work Items checkbox at the bottom left of the screen.
If necessary, use the down arrow icon at the upper left of the screen display to jump to the bottom of the screen.	The lower portion of the screen is displayed.
Select the Request to Perform Less Than Fifty Percent of Work Items checkbox.	An ‘X’ appears in the selected checkbox.
Click the PROCESS button.	A message is displayed asking you to confirm that you want to submit the form.
Click OK on the message box.	A ‘please wait’ message is displayed. When processing is complete, the system displays a ‘successful’ message.
Click OK on the message box.	The list screen is refreshed. An email notification is generated and sent to users in the BEO user group informing them that a form is awaiting their review. At the same time, a Request to Perform Less Than Fifty Percent of the Work Items checklist item is added to the Contract Awards checklist.
	Use the Go links to access other project-related screens. Use the navigation bar to access other ECMS functions or to log out of the system.

Related Help Documents

Topic	Help Document
Form listing	Tell Me About DBE Participation for Federal Projects (or MBE/WBE Commitment for State Projects) List
Project listing	Tell Me About My Projects
Search for project	How Do I Define a Search for My Projects
Contract information	Tell Me About Contractor Project Page

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:55:34 AM