| User Action |
Result |
| Navigate to the ECMS website. |
The ECMS Welcome page appears displaying the login link and the navigation bar on the left side. |
| Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key. |
The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s). |
| Select the Contractor Services option from the Navigation bar. |
The Contractor Services options are displayed. |
| Select the eBidding option from beneath Contractor Services on the navigation bar. |
The Electronic Bidding home page is displayed. |
| Click the "Bid Packages by Status" link. |
The Bid Packages by Status screen is displayed. |
| Locate the Bid Package you want to review and click the associated "Project" number link to open the Bid Package |
The selected Bid Package screen is displayed. |
| Use the links on the right of the Bid Package screen to access Plans, Special Provisions, and Attachments. |
The appropriate screens are displayed. |
| Use the Go links to view the Federal Aid or Non-Federal funding reports. |
The appropriate reports are displayed. |
| If desired, add comments to the bid package by selecting Bid Package Comment from the Add links and clicking the Add button. |
The Bid Package Comment screen is displayed in create mode and allows you to enter and save a comment associated with the bid package. Use the BACK button to return to the Bid Package screen.
Note: Comments have no affect on system processing.
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| If desired, add conditions to the bid package by selecting Project Condition from the Add links and clicking the ADD button. |
The Project Condition screen is displayed in create mode and allows you to enter and save a condition. Use the BACK button to return to the Bid Package screen.
Note: Project Conditions affect system processing based on the Status you select. For example, if you create a condition with a status of "Cannot open bids", the system will allow the project to be advertised but will not allow the bids to be opened until the condition status is updated to "Satisfied".
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| Click the GENERATE REPORT button. |
At any time after the bid package has been submitted, a draft of the Proposal Report .PDF's can be generated. A 'Pending Generation' label/link is visible while the system is creating and processing the files. Clicking on the link with display the Document Publishing Monitor that allows the user to monitor the progress of the process. When completed, document links appear that allow the user to view, download, or print one of the .PDF documents. |
| Click on the APPROVE button. |
A message is displayed asking you to confirm the approval. |
| Click OK on the message box. |
The message box closes, and a 'please wait' message is displayed. When processing is complete, a 'successful message' is displayed. |
| Click OK on the message box. |
The message box closes, and you are returned to the Bid Package screen. The status of the bid package has been updated to the next status in the workflow.
If the project required QA by Central Office but did not require FHWA review, the updated status is "Approved", and the bid package can be published. (The system generates and sends an email notification to the FHWA Approver assigned to the Project Team; if no approver has been assigned, the notification is sent to all FHWA Approver users in the system.)
If the project required both QA and FHWA review, the updated status is "FHWA" review, and the bid package can be approved by FHWA. (The system generates and sends an email notification.)
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