Disapprove DBE Participation or MBE-WBE Commitment

Description

This function is part of the Contract Awards subsystem and allows authorized users to disapprove the DBE Participation for Federal Projects (formerly Attachment A’s) or the MBE/WBE Commitment for State Projects (formerly EO-32’s). Each time the prime submits one or more forms, users in the authorized user group receive an email notification containing a link to the DBE Participation for Federal Projects List (or the MBE/WBE Commitment for State Projects List). On the list, the user can see all forms in Submitted, Approved, Disapproved, or Conditionally Approved status. The Acknowledged column of the list verifies that the sub has electronically acknowledged the form. The list provides hyperlinks to the individual forms, where the user can access the Disapprove function.

Note: All submitted BEO forms are available as links in the BEO Review work queue on the Forms by Review List. Because the transmission of email depends on many technical factors both inside and outside of ECMS, it is highly recommended that users in the user group BEO check their work queue at least once daily for forms awaiting review. To access the Forms by Review List, click the hyperlink on the Contract Awards home page.

The Disapprove DBE Participation or MBE/WBE Commitment Form function provides part of the BEO Submission, Review, and Approval functionality and is accessed from the email notification for a specific project; from the form number hyperlink on the Forms by Review List; or from the Contract Awards screen for the apparent low bidder. This Help document shows you how to navigate to the form from the Forms by Review List. See “How Do I Review BEO Forms” for details on completing the review of the overall BEO submission package.

Step-by-Step Directions

User Action	Result
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.	The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option.	The Contractor Services options available to your user group are displayed.
Select the Contract Awards option beneath Contract Services on the navigation bar.	The Contract Awards home page is displayed.
Click the Forms by Review hyperlink.	The Forms by Review List is displayed and contains hyperlinks to the DBE Participation or MBE/WBE Commitment forms awaiting review under the category BEO Review. Note: You can also access the DBE Participation for Federal Projects or the MBE/WBE Commitment for State Projects screen from the email notification sent to your user group when the prime submits the form. Again, however, it is recommended you check the Forms by Review List at least once daily.
Click the form name hyperlink for the desired project.	The DBE Participation for Federal Projects or MBE/WBE Commitment for State Projects screen is displayed. This is the form-level screen which provides the details about the sub and the specific work items they are performing. The screen also contains the Approve, Disapprove, Correct, and Conditionally Approve buttons. This Help document illustrates how to use these buttons to disapprove the form. The Approve and Conditionally Approve functions are discussed in separate “How Do I…” Help topics.
If necessary, use the down arrow icon at the upper left of the screen to jump to the bottom of the screen.	The lower portion of the screen is displayed.
Click the DISAPPROVE button.	A message is displayed asking you to confirm that you want to disapprove the form and prompting you to enter disapproval comments.
Click OK on the message box.	The Comments screen is displayed with the text box open for entry.
Enter the disapproval comments in the text box and click the OK button.	The Comment screen closes, and the DBE Participation for Federal Projects or the MBE/WBE Commitment for State Projects screen is re-displayed with your disapproval comments displayed in the BEO Comments field. The BEO Form Status field displays ‘Disapproved’.
	Use the Go links to access other project-related screens, including the DBE Participation or MBE/WBE Commitment List, where you can view and link to all forms in Approved, Disapproved, Conditionally Approved, or Submitted status, as well as the Approved percentage that the prime has achieved so far. From the list screen, you can also mark the BEO review as complete. Use the navigation bar to access other ECMS functions or to log out of the system.

Related Help Documents

Topic	Help Document
BEO submission list	Tell Me About Forms by Review List
Forms list	Tell Me About DBE Participation for Federal Projects or MBE-WBE Commitment for State Projects List
Form fields, functions	Tell Me About DBE Participation for Federal Projects or MBE-WBE Commitment for State Projects Screen
Contract Awards screen fields, functions	Tell Me About Contract Awards Screen
Approve form	How Do I Approve DBE Participation or MBE-WBE Commitment
Conditionally approve form	How Do I Conditionally Approve DBE Participation or MBE-WBE Commitment

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:52:23 AM